Representative for FOBB in the community

Chairs Board meetings

Sets agenda/types up agendas for monthly board meetings

Appoints Chairpersons & suggests committee members

Oversees all Board committees

Signatory at bank

Writes letter for cover page of the newsletter

Goes over Board member’s goals for the year

Makes purchases for the organization outside of committee purchases

Presents goals for the year at November meeting

Updates a long term plan at least every decade

Forms a Committee to choose a Rising Star & Shining Star candidate in January

Makes Rising Star & Shining Star presentation at the annual Luncheon in February or March

Forms a Nominating Committee for Board member in December or January

Presents slate of Officers in January or February

Calls for a vote on the slate of Officers in February or March

Announces the new Officers at the annual luncheon in March

Attends Docent’s Picnic & updates docents

Holds a special election to fill Board vacancies

Keeps Bylaws current – sends changes to State

Calls or e-mails $100+ donors.  Asks them if they would like a plaque above a display at the LC or a brick in the walk around the LC as a thank-you for their donation.  Orders plaque or brick.

Serves office for 2 years from October 1 – September 30

Passes the gavel to the new President on October 1

Chairs meetings in absence of President

Provides support for the President

Signatory at the bank

Gets gift for outgoing President for presentation at the February or March luncheon

Keeps records of Shining Star & Rising Star recipients each year

Orders gift for Shining Star & Rising Star recipients each year

Orders gift for any special awards

Orders flowers when there is a death or illnesss

Serves office for 2 years from October 1- September 30

Presumed future President; Renewable term

Records board minutes – sends minutes to the President for review

E-mails a copy of the minutes to all of the board members before the next  board meeting.

Serves a 2 year term from October 1 – September 30,

Renewable term

Attends Board meetings (November - May)

Submits written report on income & expenses, funds in foundation, funds in CDs or money markets, and funds

Keeps a record of members & dues paid in checking accounts and memorial acts.

Keeps a record of donations – gives a list to the Fund Raising Committee and President

Maintains computerized records of income and expenses

Maintains bank accounts

Endorses and deposits incoming checks

Picks up cash from donation box and deposits

Picks up mail at post office box

Pays bills  within 30 days– secures 2^nd signature on checks

Prepares an annual budget for board at the December Meeting

Provides accountant with documents to file a tax return

Fills out IRS e-note card & report to Consumer Affairs Department yearly

Pays annual liability premium

Serves a 2 year term from October 1–September 30

Renewable term

Attends Board meetings (November – May)

Keeps a record of members & dues paid

Keeps a record of donations – gives a list to the Fund Raising Committee and President

Maintains computerized records of income and expenses

Maintains bank accounts

Endorses and deposits incoming checks

Picks up cash from donation box and deposits

Picks up mail at post office box

Pays bills  within 30 days– secures 2^nd signature on checks

Prepares an annual budget for board at the December Meeting

Provides accountant with documents to file a tax return

Fills out IRS e-note card & report to Consumer Affairs Department yearly

Pays annual liability premium

Serves a 2 year term from October 1–September 30

Renewable term

Sends thank-you notes to donors (anything $30 & over)

Serves a 2 year term from October 1 – September 30

Renewable term

Sets a fundraising goal for the year

Proposes fundraising projects for board approval

Presents a budget to the Board for the fiscal year in November

Keeps a list of donors and gives a copy to President

Submits a “Wish List” appeal letter to the Newsletter Editor for publication in the fall newsletter

Has a plaque made up for donors who donate $100 or more to be displayed over the wall display cases at the Learning Center or has a brick made up.

Serves a 2 year term from October 1 – September 30

Renewable term

Makes an annual (or more often if needed) recommendation on invested funds at November board meeting.   Reserve funds will be invested for maximum return at minimum risk.  FOC proposals will require a simple majority vote by the BOD to be accepted.

Approves or denies expenditure requests in excess of 1,000 except for expenditures that are part of a Board approved program’s annual budget.

If the FOC denies a request, a two-thirds vote of the BOD will be required to overturn the denial.

3 person committee, 2 current BOD members, 1 non-BOD member to be BOD approved.

Meets at least once/quarter, separate from the BOD

Serves a 2 year term from October - September

Renewable term

Sets membership goal for the year

Recruits new members

Keeps a list of members w/addresses, phone numbers & e-mail information

Passes a list of people who have checked off that they would like to volunteer & gives that list to the appropriate chair ex:  Docent Chair or Trail Chair shortly after they are received

Thanks new members for joining FOBB

Presents a budget to the Board at the November board meeting

Presents an annual report at November board meeting

Serves 2 year term from October 1 – September 30

Renewable term

Represent FOBB at county meetings

Reports to the Board regarding county issues for a consensus on our position

Serves 2 year term from October 1 – September 30

Renewable term

Pulls or cuts invasive plants in the Preserve like Australian Pine, Brazilian Pepper, Beach Naupaka

Fills in depressions or muddy spots on the trail

Maintains plant posts & signage

Presents a budget to the Board at the November board meeting

Picks up any trash on the trail or trash that is visible from the trail

Removes large branches or sticks on the trail

Blocks off any illegal trails with plant debris

Trims back any foliage that impedes the trail

Serves 2 year term from October 1 – September 30

Renewable term

Collects draft articles from Board members

Posts remaining lecture series in each issue

Presents rough draft to President for final approval

Presents annual budget at the November  board meeting

Serves 2 year term from October 1 – September 30

Renewable term

Puts together @17 lectures from December – April, adding new speakers and topics relating to Barefoot Beach that appeal to the public

Attempts to publicize lectures in the media before each lecture

Posts a lecture schedule at the Learning Center

Introduces speaker at each lecture

Sets up LC according to the speakers needs

Puts chairs back under the Ranger Station after lecture

Runs off handouts for the LC

Presents an annual report to the Board (includes a list of speakers & attendance figures)

2 year term from October 1 – September 30

Renewable term

 Finds ways to publicize the Friends of Barefoot Beach and its activities

2 year term from October 1 – September 30

Renewable term

Maintains the Butterfly & Cactus garden

Mulches, weeds, & plants appropriate plants

Maintains the pond

Presents a budget for the year to the Board at the November meeting

2 year term from October 1 – September 30

Renewable term

Arranges a Christmas Party Annually

Arranges annual luncheon in February

Arranges any other social event

Presents a budget for the year to the Board at the November meeting

2 year term from October 1 – September 30

Renewable term

Keeps monthly records of visitors to the LC

Keeps monthly records of volunteer hours worked

Prepares an annual statement at November board mtg.

2 year term from October 1 – September 30

Renewable term

Attends monthly Board meetings November - April

Gives out parking passes to docents, board members and regular volunteers

Develops a docent schedule for the season 9-1 & 1-4 pm time slots from December 1 – end of April

Keeps a notebook of daily activity at the LC

Answers questions from visitors *see attachment

Provides training to new docents *see attachment

Provides training to current docents

Plans an annual picnic for docents

Orders & hands out t-shirts to docents, board members, and regular volunteers

Maintains the LC – sweeps floor; cleans display cases; stocks supplies such as pens, Expo markers, etc.

Notifies chairs when membership applications, butterfly handouts, gopher tortoise handouts, lecture schedules or shell handouts are low

Updates emergency phone list & posts in prominent location

Puts out  guest  book every day

Replenishes first aid kit

Keeps records of docent’s years of service & hands out 5, 10, 20 year pins at annual luncheon

Makes up name tags for docents

Presents a budget for the year to the Board at November meeting

2 year term from October 1 – September 30

Renewable term

Maintains Learning Center

Helps out with projects

2 year term from October 1 – September 30

Renewable term